PERSONAL INFORMATION PROTECTION & COOKIE POLICY
(EMPLOYEES AND PUBLIC)
SCOPE OF THIS POLICY
This Personal Information Protection Policy sets out the principles which we observe regarding the collection, use and disclosure of personal information about any identifiable person, including our employees, and members of the public who use our services.
This Personal Information Protection Policy is subject to all applicable laws.
If personal information is made anonymous by removing details so that an individual is not identifiable to the user or recipient of that information, it is not governed by this Policy but will still be treated with appropriate safeguards.
DEFINITIONS
For the purposes of this Personal Information Protection Policy:
“Contact information” means information to enable an individual at a place of business to be contacted and includes the name, position name or title, business telephone number, business address, business email or business fax number of the individual.
“Customers” and “employees” includes current, past and prospective customers and employees. This Policy is subject to all applicable laws; and
“Personal information” means any information about an identifiable individual, whether it was collected before or after this Policy was first published, including but not limited to the individual’s name, address, age, gender, identification numbers, income, employment, assets, liabilities, credit card numbers, credit ratings, financial plans and other finance-related information. “Personal information” may also include an immigration status, travel or movement details, leisure activities, professional or trade union memberships, and licences and permits held. Personal information does not include contact information. With respect to any specific individual, we may or may not have personal information within these enumerated categories.
PRINCIPLE 1 – OUR ACCOUNTABILITY
We are responsible for all personal information under our control. Foreshore Technologies Inc’s Privacy Officer (the “Privacy Officer”) is accountable for our compliance with the principles described in this Policy, and may be contacted at:
The Privacy Officer
1331 McKeen Ave,
North Vancouver
British Columbia
V7P 3H9
We have established and implemented: (a) procedures to protect personal information; (b) procedures to receive and respond to complaints and inquiries; (c) employee training and information programs to explain this Policy and related personal information protection procedures and practices; and (d) practices to ensure that clients and other individuals who contact us have access to this Policy and to other literature explaining our related personal information protection practices and procedures.
PRINCIPLE 2 – THE PURPOSES FOR (AND THE MANNER IN WHICH) PORTS ALIVE MAY COLLECT, USE OR DISCLOSE PERSONAL INFORMATION
Subject to applicable law, we will identify the purposes for which personal information is collected, used or disclosed before that information is collected, used or disclosed.
General Purposes
The general purposes for which we may collect, use or disclose information concerning customers and members include the following: (a) to manage and promote our operations; (b) to better understand the needs of our customers and employees, to provide promotional and other information about us and our business, and to respond to specific requests; (c) to fulfil requests for reservations, bookings or other arrangements with third parties; (d) to operate and fulfil contests; and; € to comply with legal and regulatory requirements.
Disclosure to Affiliates, Agencies and Service Providers
We may transfer personal information to a third party for processing or to provide services, including third parties for whom we act as an agent, but use contractual or other means to provide a comparable level of protection while the information is in the custody of that third party.
Changed Purposes
From time to time, we may wish to use or disclose personal information for a purpose other than that for which it was initially collected. We will ensure that personal information is not used or disclosed for that new purpose unless the individual is informed of the new purpose and gives his or her consent.
PRINCIPLE 3 – CONSENT
Subject to applicable legal exceptions, we will make a reasonable effort to ensure that the individual is advised in advance of the purposes for which his or her personal information will be collected, used or disclosed, and that his or her consent to those activities is obtained. As required by applicable law, consent may be express or implied.
We do not, as a condition of the supply of products or services require an individual to consent to the collection, use or disclosure of personal information beyond that required to fulfil our explicitly specified, and legitimate purposes.
An individual may withdraw his or her consent to collection, use or disclosure at any time, subject to legal or contractual restrictions and the provision of reasonable notice to Ports Alive. If an individual withdraws his or her consent to the collection, use or disclosure of personal information, he or she may be unable to be employed or access our products or services.
From time to time, we may also collect information from external sources such as credit reporting agencies, credit grantors and income sources and personal references identified to us for this purpose.
PRINCIPLE 4 – LIMITING COLLECTION
We will limit the amount and type of personal information collected, to that which is necessary for the purposes identified by us.
PRINCIPLE 5 – LIMITING USE, DISCLOSURE AND RETENTION
We do not use or disclose personal information for purposes other than those for which it was collected, except with the consent of the individual or as required or permitted by law. Personal information is retained only as long as necessary for the fulfilment of those purposes.
Personal information that has been used by us to make a decision about an individual will be retained long enough to allow the individual access to the information after the decision has been made.
PRINCIPLE 6 – ACCURACY
We aim to keep personal information as accurate, complete, and up-to-date as is necessary for the purposes for which it is to be used. However, we do not routinely update personal information, unless such updating is necessary to fulfil the purposes for which the information was collected.
We generally rely upon individual customers and members to provide updated information, such as changes to addresses and other contact information, and changed financial information. If an individual successfully demonstrates to us that personal information is inaccurate, incomplete, out of date, or irrelevant, we will revise the personal information. If necessary, we will disclose the revised personal information to third parties that were provided with the wrong information to permit them to revise their records as well.
PRINCIPLE 7 – SAFEGUARDS
We have implemented appropriate security safeguards to protect personal information against loss or theft, as well as unauthorized access, disclosure, copying, use, or modification. The nature of the safeguards varies depending on the sensitivity of the personal information that has been collected, the amount, distribution, and format of the information, and the method of storage. The more sensitive personal information is safeguarded at a higher level of protection.
The methods of protection employed by us include: (a) physical measures, including locked filing cabinets and restricted access to offices; (b) organizational measures, such as security clearances and limiting access on a “need to know” basis; and (c) technological measures, such as the use of passwords and encryption.
We take care to inform employees about our policies and procedures for protecting personal information and emphasize the importance of complying with them. Employees are required to conform to our policies and procedures concerning the security of personal information.
We use care in the disposal or destruction of personal information, to prevent unauthorized parties from gaining access to the information.
PRINCIPLE 8 – OPENNESS
We strive to be open about our policies and procedures with respect to management of personal information. We make this information available in a form that is generally understandable. Copies of this Personal Information Protection Policy are by contacting the Privacy Officer.
PRINCIPLE 9 – INDIVIDUAL ACCESS
Upon an individual’s request in writing, we will inform that individual of the existence, use, and disclosure of his or her personal information and the individual will be given access to that information, except where the law requires or permits us to deny access. We may require the individual to provide sufficient information to permit us to provide an account of the existence, use, and disclosure of personal information.
We will respond diligently to a proper request and in any case not later than 30 days after receipt of the request, unless that time is extended according to applicable law. As permitted by applicable law, certain charges may be applicable in respect of certain requests.
PRINCIPLE 10 – CHALLENGING COMPLIANCE
Any individual may direct a challenge concerning compliance with this Personal Information Protection Policy to the Foreshore Technologies Inc Privacy Officer. We have established procedures to receive and to respond to complaints or inquiries about our policies and practices relating to the handling of personal information.
We investigate all complaints and if we find that a complaint is justified, we will take appropriate measures, including, if necessary, amending our policies and practices.
PRINCIPLE 11 – HOW WE USE COOKIES
A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added, and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website.
Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.